RFP PW-16-2025 H.V.A.C. Preventive Maintenance Services - Multiple Town Owned/Leased Buildings
Award
Following the close of Proposals on September 9, 2025 at 10:00 a.m. and subsequent review and scoring of proposals received, the Town of Petawawa awarded RFP PW-16-2025, H.V.A.C. Preventive Maintenance Services - Multiple Town Owned/Leased Buildings, to Black & McDonald Limited on September 25, 2025 in the amount of $35,427.97 for Year 1 of the three year service contract.
Background
The proposal was issued on August 12, 2025 and advertised on the Town's website, Facebook, and Instagram pages. 18 firms requested RFP packages and seven (7) firms submitted proposals on the closing date of September 9, 2025 at 10:00 a.m.
Two (2) additional proposals were rejected as they were received after the closing time of 10:00 a.m.
Proposal Evaluations
Proposals were evaluated based on the following categories with a maximum evaluation of 950 points:
1. Proposal Submission Letter (maximum score 50)
2. Vendor Profile (maximum score 150)
3. Project Understanding, Concept and Proposal Methodology (maximum score 200)
4. Project Work Plan (maximum score 200)
5. Proponent Experience and References (maximum score 200)
6. Detailed Costs (maximum score 150)
| Evaluation Category | Black & McDonald | Dilfo | BGIS | Irvcon |
| 1. | 45 | 40 | 40 | 30 |
| 2. | 120 | 120 | 120 | 90 |
| 3. | 200 | 140 | 140 | 120 |
| 4. | 200 | 180 | 120 | 140 |
| 5. | 200 | 120 | 100 | 160 |
| 6. | 90 | 120 | 150 | 60 |
| Total | 855 | 720 | 670 | 600 |
Proposals received from Crystal Mechanical, Saffco, and Modern Niagara were rejected as not all deliverables were provided.
