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COVID-19 Protocols for Petawawa Civic Centre

Posted Jan. 27, 2022

Memo #7 - Public Health Measures/Restrictions Effective January 31st, 2022

Further to Memo #6 issued yesterday, the following items are being provided to Petawawa Civic Centre clients to clarify provincial guidance and restrictions that will be in effect commencing January 31st.

  • Proof of vaccination - QR Codes are required for every patron of the Petawawa Civic Centre who is 12 years and 12 weeks (84 days) of age or older, plus appropriate ID (showing name and date of birth).
  • Medical exemption letters are no longer accepted. Patrons with a medical exemption must have a QR Code that has been issued by Public Health. Doctors/nurse practitioners must arrange for this.
  • Anyone requiring a QR code can get assistance at the Petawawa Public Library.
  • Contact tracing will continue. This has been clarified by Public Health, until the Province gives directionto stop we have to continue to contact trace.
  • No food or drink will be permitted anywhere in the arena. However, water bottles are allowed in the player’s bench for sports participants. The food and beverage concession will remain closed for the season.
  • Shower, washroom and change room facilities are open for use at 50% capacity. Masks must be worn in dressing rooms/showers and extra seating will remain outside the dressing rooms for convenience.
  • Spectators are permitted, but masks are mandatory and it is recommended that anyone not from thesame household sit 6 feet apart.
  • Public Skating capacity will be capped at 80. Pre-registration is still required for public skating periods. Please visit our skating page for dates/times and instructions on how to pre-register.

Sincerely,
Kelly Williams


Posted Jan. 26, 2022

Memo #6 - Public Health Measures/Restrictions Effective January 31st, 2022

Commencing January 31st 2022, the Province of Ontario will begin the process of cautiously easing public health measures related to the COVID-19 pandemic. This process will be following a phased approach with 21 days in between each step. The first step, which commences at 12:01 am on January 31st will include the following health measures:

  • Social gathering limits will be 10 people indoors and 25 people outdoors.
  • Capacity at organized indoor public events will be limited to 25.
  • Capacity limits in all areas of the Petawawa Civic Centre (PCC) will be 50%. This includes dressing rooms, washrooms, spectator gallery, meeting rooms, hall, lounge, and lobbies.
  • Singing and dancing is not permitted in meeting and event spaces such as the hall.
  • Food and drink is prohibited in the PCC arena including the lobby and dressing rooms and for select events in the Hall. Please contact Community Services for more information regarding food and beverage service in the Hall or other meeting/event spaces.
  • Proof of vaccination requirements will continue to apply at the PCC.
  • Masking requirements also continue to apply for all patrons of the PCC.
  • COVID - 19 screening is required by all who enter the PCC.
  • While visiting the PCC, all patrons are asked to please continue to apply foundational COVID-19 control measures such as physical distancing, hand-hygiene and staying home if you are sick.

The second step is tentatively scheduled for February 21st, 2022. More information on the second step will be made available closer to the date. I would again like to thank all Petawawa Civic Centre users for their cooperation, patience and assistance during the Omicron wave of the COVID-19 pandemic. Hopefully we are beginning to see a little light at the end of this two year tunnel. Should you have any questions or concerns regarding COVID protocols at the Petawawa Civic Centre, please reach out to your Community Services representative.

Sincerely,
Kelly Williams


Memo #5 - Modified Step 2 Restrictions Effective January 5, 2022

At 11:15 am on Monday January 3rd, 2022 the Province of Ontario released a new series of restrictions aimed at curbing the rapid spread of the Omicron variant. This variant is currently spreading throughout the Province like “wildfire” and threatens our health care system and many other support and service systems throughout the Province. These restrictions will impact recreation and leisure services offered by the Town of Petawawa. Effective Wednesday January 5th, 2022 at 12:01 am, the following restrictions will come into effect and will last until at least January 26th (3 weeks):

  • The PCC arena will be closed.
  • Indoor meeting and event spaces such as the PCC Hall, Lounge and Committee Room will be closed to all rentals/programming.
  • The Petawawa Public Library will remain open at 50% capacity with regular hours of operation, although the Rotary Room, as a meeting space, will be closed.
  • All indoor recreational programming will be suspended during this period.
  • Some outdoor recreational programming will be permitted. Please call Community Services at 613-687-5678 ext. 2103 for winter program details.
  • Outdoor facilities such as the outdoor rink and the toboggan hill will be permitted to operate once they have been opened for the season. 50% capacity limits will apply.
  • The Community Services Department office will remain open. Seasonal clients can contact the Community Services Liaison at 613-687-5678 ext. 2112 or bookings@petawawa.ca with questions regarding the necessary adjustments to their rental permits etc.

As we get closer to January 26th, additional communications will be circulated regarding these restrictions and next steps. This latest COVID-19 variant (Omicron) is expected to “hit like a tsunami” over the coming weeks. These restrictions are intended to assist with “dulling” the impact of this latest wave by limiting indoor person to person contact as much as possible. I would again like to thank all PCC Arena users for their cooperation, patience and assistance during this tasking and very challenging period of the COVID-19 pandemic. Should you have any questions or concerns regarding COVID protocols at the Petawawa Civic Centre, please reach out to your Community Services representative.

Sincerely,
Kelly Williams


Memo #4 - Latest changes to COVID Protocols at the Petawawa Civic Centre Arena

Amendments to O.Reg 364/20 Rules For Areas At Step 3 And At The Roadmap Exit Step, commencing December 19th, 2021 at 12:01 am include the following changes that have been added to the existing COVID-19 operational protocols at the Petawawa Civic Centre:

  • A 50% capacity limit has been imposed to all areas used for sports and recreational fitness activities including meeting and event spaces, change rooms/ dressing rooms, spectator galleryand washroom facilities. Masks must be worn by all facility users at all times.
  • Change room/ dressing room use will revert back to Stage 3 procedures in order to accommodatethe 50% capacity rule. Players/ coaches must exit change rooms no later than 20 minutes following their permitted ice time to allow for cleaning and sanitization by Town staff. Access tothe facility should occur no earlier than 30 minutes prior to your permitted time.
  • Food and drink service is prohibited at sporting events. As such, the Petawawa Civic Centre canteen will be closed until further notice. Additionally, sporting event spectators are prohibited from bringing food and/or drink into the facility.
  • A number of restrictions have been imposed on the meeting and event spaces in the Petawawa Civic Centre (Hall, Fundraising Lounge, Committee Room) including capacity limits, seating limits,food and beverage restrictions, dancing restrictions and hours of operation limits. Should you have interest in renting meeting and event space at the Petawawa Civic Centre, please contact the Community Services Department for further information and assistance with your event.
  • Commencing December 20th, 2021 - All youth aged 12 to 17 participating in organized sports at recreation facilities will be required to provide proof of vaccination (or proof of medicalexemption) along with ID.
  • Commencing January 4th, 2022 – enhanced vaccine certificates with a QR code, either digitally or paper copy, will only be accepted as proof of vaccination where required.

I would like to remind all facility users that Petawawa, the County of Renfrew and the rest of the Province of Ontario remain in the fourth wave of the COVID-19 pandemic. Ontario’s current pandemic statistics as they relate to the latest  COVID-19 variant (Omicron) are currently not very favorable. It is now more than ever important that we not lose sight of the realities of the pandemic. Our adherence to pandemic safety practices and protocols are still critical to our exit of the pandemic. All other facility protocols established prior to December 19, 2021 remain in effect. Vaccine screening, COVID screening and contact tracing will continue as required by Provincial regulations.

I would again like to thank all PCC Arena users for their cooperation, patience and assistance during this tasking and very challenging period of the COVID-19 pandemic. Should you have any questions or concerns regarding COVID protocols at the Petawawa Civic Centre, please reach out to your Community Services representative.

Sincerely,
Kelly Williams
kwilliams@petawawa.ca
613-687-5678 ext. 2104


Memo #3 - Changes to COVID-19 Protocols at the Petawawa Civic Centre Arena as of October 26, 2021

Amendments to O.Reg 364/20 Rules For Areas At Step 3 And At The Roadmap Exit Step, commencing October 25th, 2021 at 12:01 am include the following changes have been instituted to the existing COVID- 19 operational protocols at the Petawawa Civic Centre Arena:

  • Capacity limits and physical distancing requirements have been lifted for all public areas of the facility including the Hall, Lounge, Committee Room (public only), foyer, lobby, arena dressing rooms, spectator gallery, service desks (public only) and washrooms.
  • All Petawawa Civic Centre patrons must wear a mask while in the facility. Exemptions to the mask wearing requirement include children under 2, those with a medical condition preventing wearing of a mask, consuming food or drink and those with a disability preventing the wearing of a mask. A full list of exemptions can be found at O.Reg.364/20, 2, (4).
  • The entrance for the Petawawa Civic Centre Arena, dressing rooms, spectator gallery and meeting and event spaces will be via the main Petawawa Civic Centre entrance.
  • Dressing room showers will be fully opened. Users are reminded that masks are required to be worn in dressing rooms including the shower areas.
  • Facility staff will continue to permit arena users 20 minutes after their ice time to shower/ change and vacate the dressing room in order to allow for cleaning/disinfection prior to the arrival of the next team/group.
  • The arena canteen will remain closed for now to allow for staff to be scheduled/hired/trained and product to be ordered and received. It is anticipated that this will take about a week or so.
  • Meeting and event spaces in the facility like the Hall and Lounge have had capacity limits and distancing requirements lifted. Please contact your facility representative to reserve your use of these spaces. COVID safety plans, contact tracing, COVID screening and vaccine screening remain a requirement for public use of the Hall, Lounge and Committee Room. Community Services Department staff would be glad to assist you with your event/program and subsequent COVID requirements.

The above-noted changes will commence at the Petawawa Civic Centre effective Tuesday October 26th, 2021. I would like to remind all facility users that Petawawa, the County of Renfrew and the rest of the Province of Ontario remain in the fourth wave of the COVID-19 pandemic. While Ontario’s pandemic statistics are currently favorable, we must not lose sight of the realities of the pandemic. Our adherence to pandemic safety practices and protocols are still critical to our exit of the pandemic. While the Province of Ontario has rolled-out its exit strategy, it is very much incumbent on all of use to ensure we diligently continue be COVID safe. All other facility protocols established prior to October 25, 2021 remain in effect. Vaccine screening, COVID screening and contact tracing will continue as required by Provincial regulations. I would again like to thank all PCC Arena users for their cooperation, patience and assistance during this tasking and very challenging period of the COVID-19 pandemic. Should you have any questions or concerns regarding COVID protocols at the Petawawa Civic Centre, please reach out to your Community Services representative.

Sincerely,
Kelly Williams
kwilliams@petawawa.ca
613-687-5678 ext. 2104


Memorandum - Vaccination Screening Requirements as of October 1, 2021

The recent implementation of COVID-19 vaccination requirements for Petawawa Civic Centre and Norman Behnke Hall facility users includes a number of exemptions within the Provincial regulations governing the requirement. Many of these exemptions are focused within minor sports activities including the exemption of team officials (coaches, trainers, managers, equipment personnel) and game officials (including scorekeepers).

In order to streamline the vaccination screening process as well as provide staff and facility users with increased levels of vaccine security, the Town of Petawawa will require, effective October 1st, 2021, that all youth sport coaches, officials, volunteers (who are working in the facility), scorekeepers etc. be fully vaccinated (2 doses plus 14 days) in order to enter the above-noted facilities. Medical exemptions in the appropriate format will still apply.

It should also be noted that many sport governing organizations are currently adopting their own specific COVID-19 screening policies and procedures. All sport groups and associations using Town of Petawawa facilities should ensure that they are aware of these additional requirements, if applicable. Should you have any questions regarding the above-noted change in protocol, please do not hesitate to reach out to your Community Services Department representative.


Vaccination Requirements and COVID-19 Protocols for the Petawawa Civic Centre and Norman Behnke Hall as of September 22, 2021

Dear Client,

On September 1, 2021 it was announced by the Provincial Government in consultation with the Ontario Chief Medical Officer of Health, that patrons will be legislatively required through the Reopening Ontario Act (ROA), 2020 to be fully vaccinated and provide proof of their vaccination status to access certain businesses and settings starting September 22, 2021.

As both recreational facilities and meeting and event spaces, the Petawawa Civic Centre and Norman Behnke Hall are included in the list of businesses and settings. As such, effective September 22, 2021, facility users will need to be fully vaccinated (two doses plus 14 days) and provide their proof of vaccination (vaccine receipt) along with valid ID that includes the patrons name and date of birth to enter Town of Petawawa recreation facilities.

A number of exemptions are included in the legislation. They include:

  • Use of the Petawawa Public Library (not including the Rotary Room).
  • Accessing available services at the Community Services Department service counter.
  • Children under 12 years of age.
  • Youth 12 to 17 years of age who are actively participating in sports activities.
  • Workers and volunteers (who are working in the facility) including coaches and officials.
  • Patrons who provide Proof of Identity and a valid written medical exemption. The medical exemption must be completed and supplied by a Physician (designated as “MD”) or by a registered nurse in the extended class (“RN(EC) or “Nurse Practitioner” or “NP”) stating that the individual is exempt for a medical reason from being fully vaccinated against COVID-19 and the effective time period for the medical reason. The written exemption must include a logo or letterhead identifying the physician or registered nurse in the extended class.

Community Services Department staff will manage the proof of vaccination screening at the Petawawa Civic Centre and Norman Behnke Hall. All facility user groups and patrons, other than those who are exempted through the legislation, will be required to comply with the requirements as set out above. There will be zero tolerance for harassment or threats of violence towards staff charged with verification of vaccine status. Failure to comply with the requirements of the ROA and its corresponding regulations can result in fines, criminal charges and/or the suspension of facility use privileges.

The facility entrance requirements noted above are in addition to the existing Step 3 (O.Reg. 520/21) protocols that have been in place in the facility for many months. These include occupancy limits, symptom and contact screening, masking, physical distancing, safety plans and contact tracing. Community Services Department staff will be working with all user groups to ensure that these legal requirements are being met as we move through the upcoming fall/ winter period.

In terms of arena use, the protocols that were in place last season will continue into the 2021/22 season. These include:

  • Active screening by anyone entering the facility for COVID-19 symptoms and/or close contacts.
  • Players/ skaters must arrive 15-20 minutes before their scheduled ice time.
  • Arena users will enter/exit the facility on the north side of the facility (dressing room corridor).
  • To allow for fluid transition from hour to hour, it is recommended that players/skaters, particularly children and youth, come to the arena dressed or partially dressed,  
  • Dressing rooms will be permitted to be used with social distancing (6ft) between players (marks on each seat).
  • Masks must be worn in all areas of the facility save the ice surface.
  • Players must leave the facility 15 minutes after their scheduled ice time.
  • Shower use is not permitted at this time
  • The spectator gallery is limited by physical distancing requirements. Other than spectators who are from the same household, all spectators must be seated at a minimum of 6’ from each other. Every spectator must wear a mask unless consuming food or drink.
  • The concession at the arena will remain closed until further notice.

To access proof of vaccination, visit Ontario’s Online COVID-19 Vaccination System at https://covid19.ontariohealth.ca.  

To view the Ministry of Health – Proof of Vaccination Guidance for Businesses and Organizations under the Reopening Ontario Act, visit  Proof of Vaccination Guidance for Businesses and Organizations under the Reopening Ontario Act (gov.on.ca).

To assist efficient and effective screening of patrons entering the facilities, Community Services asks all patrons who feel that they have an exemption to one or more of the existing protocols to verify their exemption prior to coming to the facility. Please call 613-687-5678 ext. 2101 for further assistance.

Please accept our thanks in advance for your patience, cooperation, understanding and flexibility during these very challenging times. Should you require further assistance or have questions regarding the Provincial Vaccination requirements or the COVID-19 Facility Use Protocols, please contact your Community Services Department representative or call reception at 613-687-5678 ext 2101.


Please refer to the documents below, available for download, from the Renfrew County and District Health Unit (RCDHU) for further guidance and information. In addition, there are documents from Hockey Eastern Ontario (HEO) with information specific to hockey players.